Croatian meetings and incentives offer presented at the IMEX Frankfurt
Planning a business event often begins with the same challenge – finding a suitable venue. Whether you are organising a conference, congress, education, corporate gathering, product launch or incentives program, the search for the ideal location can take days. It is necessary to research various hotels, congress centres and event venues, find contacts, send individual requests for offers, wait for responses and compare offers. In doing so, organisers frequently spend hours, and even days, gathering information before they can even begin to compare offers.
To make this process simpler and more efficient, the PoslovniTurizam portal has developed Event Asistant – a free tool that allows organisers to contact multiple potential event hosts with a single inquiry and receive relevant offers in one place.
How exactly does Event Asistent work and how do you fill out the form correctly to get the highest quality offers?
Step 1: Leave your contact details
The first step relates to the basic contact information of the organiser or the company planning the event. This data serves exclusively so that you can be contacted with specific offers or potential additional questions related to the organisation of the event.
Although this is a simple step, the accuracy of the data is extremely important because it is precisely through this information that further communication between the organiser and potential event hosts begins.
Step 2: Describe the event and define your needs
The second step is entering key data about the event. The more precisely you define your needs, the higher the probability that you will receive offers that match your expectations.
For instance, there is a big difference between a one-day education for 30 people, an annual conference for 300 participants or a multi-day congress that includes accommodation, halls for parallel sessions and an evening program. This is precisely why details play an important role.
First, it is necessary to state basic information about the event, such as the title, date and expected number of participants. Following the basic information, there is space for additional requirements. Many organisers need more than just a hall. Often, the following are required:
This is exactly where it is worth investing a few extra minutes. The more information you provide, the easier it will be for facilities to assess your needs and prepare a specific offer without additional correspondence.
For example, if you know that the event will include international participants, a need for simultaneous interpretation or a demanding audiovisual production, make sure to state this already in the initial inquiry.
Step 3: Select the destination and venues that match your criteria
One of the greatest advantages of Event Asistant comes to the fore precisely in the third step.
Instead of searching dozens of websites and individually researching hotel and congress capacities, the system displays destinations and facilities that match the needs of your event based on the entered criteria.
Organisers can thus review relevant options and choose the hotels, congress centres, conference spaces or special event locations to which they want to send an inquiry themselves.
This step significantly shortens the time required for market research. Instead of checking yourself whether a certain facility can accommodate the desired number of participants or whether it possesses the necessary infrastructure, you get an overview of venues that match the set criteria right at the beginning.
For organisers planning an event in a destination they do not know well enough, this feature represents an added value because it enables quicker familiarisation with the offer of various locations across Croatia.
Send your RFP and wait for offers
Once you have selected the facilities to which you want to send the request, all that remains is the final click, and your request is sent to all selected locations simultaneously.
This means you no longer have to:
Offers arrive directly to your email address, where you can easily compare them by price, location, capacities, available dates and additional services. For organisers working on multiple projects at the same time, this way of collecting offers can mean saving a few hours or even a few days of administrative work.
Why is Event Asistant useful to event organisers?
In the world of business events, time is one of the most valuable resources. Organisers often manage multiple projects in parallel, coordinating suppliers, speakers, participants and logistics. Every administrative step that can be simplified represents a significant advantage.
Event Asistent brings several key benefits:
Instead of wasting time on administrative tasks, you can dedicate yourself to what is truly important – creating a quality program, participant experience and the successful execution of the event.
Whether you are planning a smaller business meeting, a professional conference or a large international congress, Event Asistant can be the first step towards finding the ideal location faster. A few minutes are enough to fill out the form, and the result is relevant offers that arrive directly in your inbox and help you more easily find the venue that best suits the needs of your event.
